CourtPDF

Certified Mail Log Template

Record tracking numbers, recipients, and statuses so you can prove diligent service.

Published October 26, 2025

Courts often ask for proof that you mailed notices or discovery. CertifiedMailLog captures USPS numbers, delivery status, and notes—all without spreadsheets.

When to use this

  • You're mailing pleadings or notices and need proof beyond a certificate of service.
  • Multiple recipients require different certified tracking numbers.
  • You expect to file a motion showing your attempts at service or compliance.

How to do it (fast)

  1. Enter the case title, sender, and return address to personalize the log header.
  2. Add each mailing with the date, USPS certified number, recipient details, and included documents.
  3. Update the USPS status column with delivered, forwarded, or returned information from tracking.
  4. Download the PDF and attach tracking printouts to your proof-of-service packet.

Why this helps

  • Centralizes mailings so you never scramble for tracking numbers before a hearing.
  • Shows the court you followed up on undeliverable items.
  • Local processing keeps sensitive addresses private.

Related tools

Not legal advice. Courts set their own rules. Keep your original records.