Contractor Change Order PDF (Free Template)
Document changes to scope, price, and timeline in a signed PDF. Designed for homeowners and small contractors.
Published November 21, 2025
When a project shifts after signing, a clear change order keeps everyone aligned. This free PDF template helps you spell out the revised scope, added or credit costs, and time extensions in minutes.
When to use this
- Material substitutions, upgrades, or allowance changes mid-project.
- Owner-requested scope increases that affect time or price.
- Insurance-driven adjustments after an adjuster visit.
How to do it (fast)
- Open the Contractor Change Order tool and enter the project, owner, and contractor info.
- Describe the scope change, added/credit cost, and any time extension.
- Add the effective date and names for signatures, then download the PDF to sign.
Why this helps
- Puts scope, cost, and schedule changes in writing to avoid disputes.
- Gives owners and contractors a numbered record of adjustments.
- Creates a PDF that’s easy to sign, email, or attach to invoices.
Related tools
- Contractor Change Order PDF
- Home Repair Estimate Comparison PDF
- Proof of Loss PDF
- Service Agreement PDF
Not legal advice. Courts set their own rules. Keep your original records.
Open Contractor Change Order →
Private, fast, and ready to sign with owner + contractor names.
How to use this during a project
- Match the change order number to your internal tracking or invoice references.
- Summarize the added or reduced scope and note any materials or finishes being swapped.
- Record added cost or credits and the number of extra days, if any.
- Have both parties sign and date before work continues.
Why written change orders matter
Verbal approvals lead to confusion. A written change order keeps scope, price, and dates aligned, which helps prevent billing disputes and supports lien or insurance documentation.
CourtPDF vs Word templates
| Feature | CourtPDF change order | Typical Word doc |
|---|---|---|
| Browser-based, no uploads | Yes | Depends on software |
| Auto-formatting for signatures | Built-in | Requires manual layout |
| Cost/time fields ready | Included | Manual edits |
FAQ
- What is a contractor change order?
- A written agreement between owner and contractor documenting scope changes, cost adjustments, and timeline impacts to the original contract.
- When do I need one?
- Use it anytime materials, scope, allowances, or schedules shift after signing the original agreement.
- Is a change order a new contract?
- It amends the existing contract rather than replacing it, but still needs signatures and dates.
- Can I list multiple changes on one form?
- Yes. Summarize the combined scope and net cost for that numbered change order.
- Do both parties sign?
- Yes. Both owner and contractor should sign and date to show consent.
- Can I include credits as well as added costs?
- Yes. Note added or credit amounts and any time extension days.
- Does this provide legal advice?
- No. Consult a construction attorney for state-specific requirements.
Works great with service agreements and proof of loss documents.