Contractor Invoice Dispute Letter PDF (Free Template)

If a contractor invoice contains errors or charges for work you dispute, send a structured letter that lists each line item, the reason for the dispute, and the outcome you want. This template keeps everything organized for faster resolution.

When to use this

• You spotted incorrect rates, duplicate charges, or work that was not performed on a contractor invoice.
• You need to request a revised invoice, refund, or rework by a clear deadline.
• You want to cite attachments like photos, emails, or change orders that support your position.

How to do it (fast)

1. Add your contact block, the contractor’s details, and the letter date.
2. List each disputed line item with the billed amount and select a dispute reason.
3. Choose the requested outcome (revised invoice, refund, or rework) and set a response deadline.
4. List attached evidence such as photos, emails, or change orders, then download the PDF.

Why this helps

• Keeps every disputed charge and reason in one table for quick review.
• Sets a clear deadline and requested outcome to prompt a response.
• References attachments so the contractor knows exactly what evidence you have.

Related tools

• Contractor invoice dispute letter tool
• General demand letter
• Evidence index

Not legal advice. Courts set their own rules. Keep your original records.