How to Create a Rent Ledger PDF (Free & Private)
Need a rent ledger for a landlord, housing application, or court case? CourtPDF's Rent Ledger PDF Generator turns messy spreadsheets into a polished PDF with a running balance, late fee markers, and totals—no uploads required.
What Is a Rent Ledger?
A rent ledger is a monthly snapshot of rent charges, payments, and outstanding balances. It shows when rent was paid, how much is still owed, and whether late fees were assessed. Courts and landlords like it because it reads like a bank statement instead of a raw spreadsheet.
Required Fields
- Tenant and landlord names
- Lease start date and monthly rent amount
- Each payment date, amount, memo, and method
- Late fee rules (flat amount plus grace period)
- Starting balance or deposit information
Step-by-Step: Build Your Ledger in Minutes
- Gather payment data. Export rent payments from your bank, Venmo, Cash App, or property portal as a CSV. You can also copy values into a simple spreadsheet.
- Upload or paste into CourtPDF. Visit the Rent Ledger tool and drop your CSV/TXT files in. Sample data is included if you want to see the layout first.
- Adjust settings. Enter the monthly rent, start date, starting balance, and late fee. Toggle whether to apply a security deposit to the final balance.
- Filter and review. Limit the date range to a specific court period and search memos for partial payments. Verify the running balance in the preview table.
- Generate the PDF. Click Generate PDF to download a court-ready ledger with a cover page, running balances, and optional exhibit label.
Late Fees and Grace Periods
Late fees can be a sticking point in rent disputes. CourtPDF lets you define a flat late fee and a grace period. Payments made within the grace window (for example, paid on the 5th with a 5-day grace) won't trigger a late flag. Anything after the window adds the fee and highlights the row.
Best Practices for Court
- Include the full lease period, even if the balance is zero.
- Attach supporting statements (bank, Zelle, Cash App) as exhibits.
- Keep your original CSV or TXT files in case opposing counsel asks for source data.
Need to prove income alongside rent history? Try the Proof of Income PDF Generator. For text message evidence, TextCourt formats iPhone and Android exports automatically.