Employee Disciplinary Action Report (Free PDF Template)
Document workplace incidents, policy violations, and corrective actions with a structured HR-ready disciplinary action report you can download as a PDF.
Published November 21, 2025
When performance or conduct issues come up, HR needs clear, consistent documentation. This free disciplinary action report walks you through the key details and generates a polished PDF you can save to the employee file.
When to use this
- You’re a manager documenting a performance or conduct issue.
- HR needs a consistent written record for future reviews or legal compliance.
- You want both employee and supervisor to sign off on a corrective action plan.
How to do it (fast)
- Enter the employee’s name, job title, department, and supervisor.
- Record the incident date, location, what happened, and what policy was violated.
- Describe the corrective action plan and any follow-up dates.
- Optionally add the employee’s comments and generate a PDF for signatures.
Why this helps
- Creates a consistent paper trail for HR and legal purposes.
- Helps employees understand expectations and next steps.
- Generates a clean PDF that can be signed, scanned, or stored digitally.
Related tools
Not legal advice. Courts set their own rules. Keep your original records.