Filing Cover Sheet Template (PDF) — Free
Courts use cover sheets to understand the parties, the type of filing, and what attachments are arriving together. With CourtPDF, you can populate the caption, list each document, and export a clean PDF without touching a word processor.
When courts request a cover sheet
Busy civil divisions and self-help windows often ask for a cover sheet so clerks can scan the packet quickly. You might need one for initial complaints, motions supported by multiple exhibits, or courtesy copies delivered to a department. If you are filing in a county that posts a “Document Submission Cover Sheet,” use this template to mirror their layout.
How to fill it correctly
- Start with the full court name and case number exactly as they appear on prior filings.
- List the filing party and up-to-date contact information so the clerk knows who to call if pages are missing.
- Add the hearing or department if the documents relate to a scheduled appearance, and include a reference in your statement of facts if you filed one.
- Use one line per attachment—motions, declarations, exhibits—and provide a short description of what’s inside.
- When service is required, mention the method and attach the proof so the cover sheet and packet align.
Tips to avoid rejection
- Confirm the filing date format (MM/DD/YYYY vs. Month Day, Year) and match the local convention.
- Spell party names exactly as captioned—clerks compare the cover sheet to the case docket.
- Reference exhibit labels or Bates numbers if they appear in your document indexso a reviewer can cross-check quickly.
- Keep notes concise—one line per document—so the sheet stays on a single page.
- After exporting, open the PDF to verify spacing and that your contact block is readable.
FAQ
Do I always need a filing cover sheet?
Not every court requires a cover sheet, but busy civil divisions often ask for one so clerks can triage filings. Check your local rule or general order before submitting.
What if I am e-filing?
Many e-filing systems still expect a lead document that outlines what is included in the packet. Attach the cover sheet as the first PDF in your envelope.
Can I list multiple exhibits in one line?
If several attachments relate to the same motion, you can group them together and note the exhibit range, but make sure your document index breaks them out individually.
How do I show service information?
Mention the service method in your notes and attach a signed proof of service or electronic certificate.
What if the clerk rejects my filing?
Review the rejection comments, correct the caption or missing pieces, and resubmit with an updated cover sheet. Keeping a saved template speeds up the fix.