Published November 16, 2025

How to Document Personal Property for Insurance (Free PDF)

The fastest claims get paid when you have item lists, photos, and receipts ready. Use these steps to gather proof and save it in one Personal Property Inventory PDF.

Photograph and label

• Photograph each item and its serial number or label.
• Store images in a folder that matches the inventory row (e.g., “Photo 2024-10-12”).
• Keep receipts or bank entries that show purchase dates and amounts.

Log values and condition

Enter estimated replacement values and note whether items are new, good, or fair. For collections, log counts and any appraisals to avoid disputes later.

Save a PDF copy

Download a numbered PDF inventory so you can email it to adjusters or attach it to court filings. Update it after major purchases or moves.