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How to Request a Corrected W-2 or 1099

A step-by-step workflow for requesting a corrected W-2c or 1099 and documenting follow-ups.

Published February 10, 2025

When a tax form is incorrect, you need a fast, documented request. Follow this workflow to request a correction, keep proof, and manage follow-ups.

When to use this

  • You found incorrect wages, withholding, or payer information on a W-2 or 1099.
  • You need a written request before filing your tax return.
  • You want a paper trail for follow-up conversations with payroll or accounting.

How to do it (fast)

  1. Identify the incorrect boxes or amounts and gather your supporting records.
  2. Send a written request that lists the incorrect items and corrected values.
  3. Include the tax year, form type, and last 4 of SSN/EIN for reference.
  4. Request a specific deadline and keep proof of delivery.
  5. Follow up if you do not receive a response by your deadline.

Why this helps

  • Keeps the request concise and easy for payroll or accounting to process.
  • Documents your timeline and delivery method for compliance.
  • Reduces back-and-forth by listing corrected values in writing.

Related tools

Not legal advice. Courts set their own rules. Keep your original records.

Send a clear, dated request

Include the tax year, form type, and a clear list of errors with corrected values. Ask for a corrected form by a specific date so you have a baseline for follow-ups.

Keep mailing proof

If you send your request by mail, use certified mail and save the tracking receipt. If you email, keep the sent message and any confirmation reply.

Generate your correction request letter

Use the PDF tool to create a clear correction request letter you can send right away.

Open the correction request letter tool

Frequently asked questions

How quickly should I request a correction?

Request a correction as soon as you discover an error, especially before filing your tax return.

What proof should I keep?

Keep your letter, certified mail receipts, email confirmations, and any responses from the payer.

Can I request a correction by email?

Many employers accept email or portal submissions, but ask for confirmation and keep a copy of what you sent.

What if the payer does not respond?

Follow up in writing and keep a log of each attempt so you can show a clear request timeline.