Published November 16, 2025

How to Send a Repair Demand Letter (with Free PDF)

Sending the letter is as important as writing it. Courts and landlords want proof that a clear request was delivered with a reasonable deadline. Use these steps and the Demand for Repair Letter PDF tool to keep everything in one file.

Pick your delivery method

• Certified mail with return receipt provides a tracking number and signed delivery proof.
• Email with read receipts works when both parties regularly correspond electronically.
• In-person drop-off? Bring a witness or get a signed acknowledgment on a copy.

Attach evidence

Photos, short video stills, or invoices showing damage help establish urgency. Mention them in the letter so the recipient knows you are documenting the issue.

Track timelines

Keep copies of the letter, delivery receipts, and any replies. If repairs stall past your deadline, your file is ready for follow-up notices or reimbursement requests.