Updated November 16, 2025

How to Send Wire Transfer Instructions Safely

Wire fraud is a real risk for businesses and consumers. Sharing instructions carefully keeps your account details from being intercepted or altered.

Security basics

• Only send instructions to trusted recipients and verify their email address or phone number.
• Avoid posting bank details publicly or sharing them in mass emails.
• Confirm the reference line and amount with the sender before they initiate the transfer.

Why reference notes matter

Reference notes help the receiving bank match a payment to an invoice, deposit, or case number. Ask the sender to copy the note exactly and confirm who pays any bank fees.

Send both PDF and text

Include the key details in the body of your email and attach a PDF for clarity. You can keep everything consistent by generating the PDF with the Wire Transfer Instructions tool.

Keep related proof handy

If you need to document payments or refunds later, you can pair your instructions withBank Transfer Proof, Deposit Proof, orRefund Proof to show what was requested and sent.