Mileage Reimbursement Log PDF (Free Template)
Track business mileage, odometer readings, and reimbursement totals in a printable PDF log for taxes or employer submissions.
Published November 21, 2025
Whether you’re self-employed or submitting monthly mileage to an employer, this PDF log keeps every trip, odometer reading, and purpose organized with totals calculated for you.
When to use this
- Self-employed needing IRS mileage proof.
- Employees submitting monthly mileage reimbursements.
- People documenting mileage for support, custody, or court orders.
How to do it (fast)
- Open the Mileage Reimbursement Log tool and enter your name, vehicle, and rate.
- Log each trip with date, purpose, origin, destination, and odometer readings.
- Add your reimbursement rate to see estimated totals, then download the PDF.
Why this helps
- Keeps IRS-ready detail for business mileage.
- Shows totals so reimbursements are easy to review.
- Runs locally with no uploads or accounts.
Related tools
- Mileage Reimbursement Log PDF
- Work Hours Log PDF
- Bank Statement PDF
- Medical Expense Reimbursement Log PDF
Not legal advice. Courts set their own rules. Keep your original records.
Open Mileage Reimbursement Log →
Calculate totals instantly • Private PDF • No uploads
What counts as business mileage?
Client visits, job sites, deliveries, bank trips for business, and court-ordered exchanges often count. Daily commuting usually doesn’t—check IRS guidance or your employer policy.
How to use this for IRS or employer reports
- Record odometer start and end for each trip to show exact miles.
- Add purpose details, especially for client, project, or court-related travel.
- Set your reimbursement rate and check the totals before submitting.
- Download and attach the PDF to expense reports or tax records.
CourtPDF vs manual spreadsheets and notebook logs
| Feature | CourtPDF mileage log | Manual spreadsheet/notebook |
|---|---|---|
| Auto totals | Yes | Manual formulas |
| PDF download ready | One click | Needs formatting |
| Runs offline/private | Yes | Depends on device |
FAQ
- What counts as business mileage?
- Trips for client meetings, site visits, deliveries, and other business tasks beyond your normal commute typically count. Commutes usually do not.
- Can I use this for IRS mileage?
- Yes. It logs dates, odometer readings, and purpose so you can back up mileage deductions or reimbursements.
- What rate should I use?
- Use your employer’s reimbursement rate or the IRS standard mileage rate for the tax year if you’re self-employed.
- Will the tool calculate totals?
- Yes. It totals miles and estimates reimbursement based on your rate.
- Is any data uploaded?
- No. Everything runs in your browser.
- Can I track court-ordered or support-related trips?
- Yes. Log custody exchanges or support-related mileage with purpose notes.
- How many trips can I add?
- Add as many as needed—the PDF paginates automatically.
Pairs well with: Work Hours Log, Tax Summary PDF, Bank Summary Ledger.