Notarization Cover Sheet Template (Free PDF)

A simple cover sheet helps clerks and recipients verify who signed a document, when it was notarized, and where the seal belongs. The CourtPDF generator creates a polished page with signature lines and an optional seal box so you can attach it to affidavits, deeds, or sworn statements.

When notarization covers are used

• Bundling a notarized affidavit with exhibits or supplemental statements.
• Mailing a packet to a county recorder or court that scans documents in bulk.
• Providing an easy reference for multiple signers or witnesses.
• Separating sworn narratives—such as those built with SwornStatementPDF—from supporting attachments.

Formatting rules that keep clerks happy

Keep the layout uncluttered. Use a bold heading, list the document title, and include the signer's printed name. Display the county and state where the acknowledgment occurred, the signing date, and the notary's commission expiration. Reserve space for both the signer's and notary's signatures. If your jurisdiction requires additional disclosures, add them below the seal box.

Best practices for seal placement and references

Align the seal box near the notary signature line so it doesn't cover the signer's information. If you are attaching supporting narratives—perhaps from the Statement of Facts builder—note them in a brief paragraph or checklist on the cover. Use consistent titles so everyone can match the cover with its contents.

Step-by-step: generate a cover sheet

1. Open the Notarization Cover Sheet tool.
2. Enter the signer's name, document title, county/state, and signing date.
3. Add the notary's name, commission expiration, and optional text for the seal box.
4. Click “Generate Notary Cover PDF” to download the finished page.
5. Print and attach it to your notarized document, leaving space for signatures and the physical seal.

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