Published November 16, 2025

Proof of Address Change Letter PDF — Free Template

Banks, employers, and schools often ask for a written notice when you move so they can update statements, payroll, and compliance records. A short address change letter paired with a clear PDF makes it simple to show your old address, new address, and the date the move takes effect.

When to send a change-of-address letter

• Banking and credit union profile updates, especially when your mailing address affects fraud checks.
• Employers and payroll processors that need the correct address for tax forms or paystubs.
• Schools, licensing boards, or agencies that need proof you have relocated.

What to include

• Your full name and the organization or department you are contacting.
• A clear statement of your old address and new address.
• The effective move date and any account or reference number tied to your file.
• A phone number or email the recipient can use to confirm the change.

Keep a copy of the PDF you send, plus delivery proof (email timestamp, portal confirmation, or certified mail receipt). It creates a paper trail if mail keeps going to the wrong place.