Published November 16, 2025

Proof of Cancellation Letter — Free PDF Template

A clear cancellation letter prevents lingering charges and shows you ended a contract on a specific date. Use this outline and the Proof of Cancellation PDF tool to export a clean one-page confirmation.

Core elements

• Sender name and contact details for follow-up.
• Recipient/company name and any account or contract number.
• Effective cancellation date, reason (optional), and requested refund amount.

Keep proof of delivery

Send by certified mail, email with acknowledgment, or portal message and save the timestamp. Pair the proof with your PDF letter so you can dispute stray charges quickly.