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Proof of Childcare Employment Letter (Free PDF)

Confirm childcare employment details like role, hours, and pay with a printable PDF letter you can share with parents, agencies, or HR.

Published November 24, 2025

Need to verify someone’s employment at a daycare, preschool, or in-home childcare? This free PDF builder produces a polished letter confirming dates worked, hours, and pay details.

When to use this

  • A parent, subsidy program, or HR department asks for written proof of childcare employment.
  • You need to confirm a caregiver’s role and dates for licensing, background checks, or reimbursement programs.
  • You want a fast way to generate a clean letter with signature and contact details.

How to do it (fast)

  1. Enter the caregiver’s name, provider name, and address.
  2. Add the role, dates of work, weekly hours, and pay rate (optional).
  3. Include any special notes like classroom, age group, or certifications.
  4. Download a PDF letter you can sign and send immediately.

Why this helps

  • Gives parents or agencies clear proof of employment without messy formatting.
  • Captures role, dates, hours, and pay in one place to reduce back-and-forth questions.
  • Runs entirely in your browser—no uploads or accounts required.

Related tools

Not legal advice. Courts set their own rules. Keep your original records.

What you need

  • Caregiver or employee full name
  • Childcare provider name and mailing address
  • Role or position (for example, lead teacher, assistant, nanny)
  • Dates of work and average weekly hours
  • Optional hourly wage and any special notes to include

Step-by-step

  1. Open the Proof of Childcare Employment Letter tool.
  2. Enter the caregiver name, provider name, address, and role.
  3. Add dates of work, weekly hours, and an optional wage confirmation.
  4. Include any program or classroom notes that a parent or agency should see.
  5. Click Generate PDF to download a signed letter you can print or email.

Frequently asked questions

Is this a legal certification?
No. It is an informational letter you can sign to confirm employment details. For licensing or formal verification, follow your state and agency rules.
Can I include wage details?
Yes. The PDF includes an optional hourly wage field so you can confirm pay when needed.
Does the tool upload my information?
No. The letter is generated in your browser and downloaded as a PDF locally.
Open the Proof of Childcare Employment Letter tool →

Runs in your browser with no uploads—download a PDF in seconds.