Repair and Deduct Notice Letter Template (Free PDF)
Create a repair and deduct notice letter template with a clear deadline and delivery method.
Published March 12, 2025
When repairs go unaddressed, a written notice helps document the issue and the deadline you provided. This free tool generates a repair-and-deduct notice letter you can sign and send with proof of delivery.
When to use this
- You need to document repair issues and a clear deadline for action.
- A landlord requested written notice before scheduling repairs.
- You want a clean record for a repair-and-deduct process where allowed.
How to do it (fast)
- Open the Repair and Deduct Notice Letter PDF tool.
- Add tenant, landlord, and property details for the header.
- Describe the condition issues and note any prior notices.
- Choose a repair deadline and delivery method, then download the PDF.
Why this helps
- Creates a dated notice with a clear timeline in one place.
- Helps you stay organized with a professional, court-ready letter.
- Gives you a copy to pair with photos, receipts, and delivery proof.
Related tools
Not legal advice. Courts set their own rules. Keep your original records.
What to include in your notice
- The exact repair issues and how they impact habitability or safety.
- Dates of prior calls, emails, or texts about the problem.
- A reasonable deadline for repairs and your preferred contact method.
- Photos, receipts, or inspection notes you can attach later.
How to deliver the letter
Certified mail is the best practice because it creates a delivery record. You can also hand-deliver with a witness or send by email if allowed by your lease. Keep copies of the letter and any delivery receipts.
Download a clean PDF to sign and send.