Security Deposit Deduction Itemization PDF (Free)

Tenants and landlords both benefit when deposit deductions are documented. Clear line items reduce disputes, give context for repairs, and help everyone understand what is wear-and-tear versus damage. Use the free PDF tool below to produce a clean breakdown.

When to use this

• You are returning part of a deposit and need to show the deductions.
• A tenant is challenging charges and you want to highlight proof.
• You want a timeline of move-in/move-out dates with totals for mediation or small claims court.

How to do it (fast)

1. Gather your lease, move-in checklist, photos, and repair invoices.
2. List each area or item you are withholding for, noting if it is claimed damage or normal wear.
3. Add descriptions explaining what happened and which proof you have (photos, invoices, contractor estimates).
4. Enter the original deposit amount and check the total withheld versus the refund due.
5. Generate the PDF and share it with the tenant alongside the refund payment or state notice form.

Why this helps

• Creates a transparent record that can defuse disputes or demonstrate good faith.
• Shows whether charges are proportional to damage versus ordinary wear.
• Provides a dated log that can be attached to emails, texts, or court filings.

Related tools

• Security Deposit Deduction Itemization Tool
• Security Deposit Proof PDF
• Tenant Move-In / Move-Out Checklist
• Rent Payment Dispute Log

Not legal advice. Courts set their own rules. Keep your original records.