Service of Process Log Template (Free PDF)

A service of process log keeps every delivery attempt in one place—dates, methods, addresses, and the notes that prove you complied with court rules. Use it alongside your proof of service, certified mail tracker, and supporting declarations so a clerk can see your diligence at a glance.

What it is

The log is a running table of each attempt to deliver pleadings. You can document personal service runs, certified mail, substitute service on a receptionist, or an approved email send. Because it is timestamped and consistent, the log shows your reasonable efforts if the defendant later contests notice.

Required fields

• Case caption, court, and case number
• Served party name and service address
• Service method (certified mail, registered mail, personal, substitute, or electronic)
• Tracking number or reference ID when available
• Process server name, date, and time of attempt
• Notes about who accepted documents, refusals, or follow-up actions

How to use the tool

1. Open the free ServiceOfProcessLog generator.
2. Enter your case caption, court, and case number so they appear on every page.
3. Add each attempt with the method, date, time, server, and what happened.
4. Attach tracking numbers or cross-reference exhibits like your case timeline.
5. Click “Generate PDF” to download a formatted log you can file or email to the court.

Best practices (deadlines & proof)

Record attempts as soon as they happen while details are fresh. Vary your service times—morning, afternoon, and evening—to show diligence before using substitute service. Attach your statement of facts or other exhibits so the judge can match names and dates. When deadlines apply (for example, proof of service due five days before a hearing), download your PDF log, sign it, and submit it with your affidavit.

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