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Free Short-Term Rental Damage Claim Log PDF for Airbnb Hosts

Use this free short-term rental damage claim log PDF to track Airbnb and Vrbo damage, repair costs, and claim status for insurance or chargebacks.

Published November 30, 2025

Document every incident with guests so you can show dates, photos, costs, and claim status in one PDF.

When to use this

  • You need to submit evidence to Airbnb or Vrbo’s resolution center after guest damage.
  • Insurance or a chargeback dispute requires proof of repair costs and supporting photos.
  • You want a clean record of incidents and payouts for year-end accounting or taxes.

How to do it (fast)

  1. Open the short-term rental damage claim log tool below.
  2. Enter your host information, date range, and any notes about insurance or policies.
  3. Add each incident with dates, listing names, guest names, photos on file, and estimated repair costs.
  4. Download the PDF and attach it to Airbnb/Vrbo cases, insurance claims, or court filings.

Why this helps

  • Keeps dates, costs, photos, and claim status organized for quick responses to platforms or insurers.
  • Shows you followed timelines and provided evidence if a dispute escalates.
  • Provides a single PDF you can share with a property manager, attorney, or accountant.

Related tools

Not legal advice. Courts set their own rules. Keep your original records.

Why hosts need a damage log

Platforms and insurers often ask for proof before paying out. A dated log with descriptions, photos, and estimated repair costs makes it easier to show what happened and when you reported it.

How to fill it out

Add the incident date, listing, guest name, platform, and a clear description of the damage. Include estimated repair costs, whether photos are on file, and the current claim status so you can follow up quickly.

Use it with Airbnb, Vrbo, insurance, or court

Export the PDF and share it in the Airbnb or Vrbo resolution center, attach it to insurance claims, or bring it to small claims court. Keeping everything in one PDF reduces back-and-forth and missed details.

Steps to use the tool

  1. Open the short-term rental damage claim log tool below.
  2. Enter your host name, manager info if applicable, and the date range.
  3. Add each incident with descriptions, repair costs, photos on file, and claim status.
  4. Download the PDF and submit it with your Airbnb/Vrbo case or insurance claim.

Open the damage claim log tool

Document incidents, costs, and claim status for short-term rentals.

Open the Short-Term Rental Damage Claim Log tool

Last updated November 30, 2025