Tenant Maintenance Communication Log (Free PDF Generator)
Track every email, text, and portal message about apartment repairs and export a clean PDF for housing court or disputes.
Published November 21, 2025
If you’re having trouble getting repairs done, a detailed communication log can make all the difference. This free tool lets you track every message with your landlord and download a court-ready PDF.
When to use this
- You’ve reported maintenance issues and responses are slow, unclear, or denied.
- You want a timeline to show legal aid, tenants’ rights organizations, or the court.
- You need organized proof for a complaint to the property manager or corporate office.
How to do it (fast)
- Enter your name, rental address, and your landlord or property manager’s name.
- Add each communication: the date, how you sent it, what you reported, and any response.
- Optionally add a short summary of ongoing issues or pattern of delays.
- Click Generate PDF to download your log and attach it to complaints or court filings.
Why this helps
- Creates a clear, dated timeline of every repair request and response.
- Makes it easier to talk to legal aid, tenant advocates, or mediators.
- Shows the court you’ve tried to resolve the issues in writing and kept records.
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Not legal advice. Courts set their own rules. Keep your original records.